About the Role

The Project Assurance Officer sits within Delivery Assurance team of the Portfolio Management Office and is responsible for oversight and assurance of projects within allocated portfolio(s). The role partners with project teams to support the Portfolio Assurance branch in guiding and supporting key stakeholders to align to the standard for project delivery across the Department through the provision of quality project delivery insights, analytics and advice.

Position Description Click HERE

Position Outcomes 

• Projects Assurance – provide accurate and timely advice to the Portfolio Assurance leadership team and key stakeholders to ensure effective project controls are in place. Ensure assurance oversight across the project portfolio through the delivery of regular project assurance reviews and health checks.
• Proactive monitoring – monitor the key project dimensions of scope, quality, cost schedule, risk and issues to ensure adherence to project management and governance requirements and escalate matters as required to ensure resolution.
• Quality Project Information – Prepare reports and advice for stakeholders and project delivery teams with insights, trend analysis about project and portfolio performance to ensure that project information is accurate, timely and meets quality criteria for scope; schedule; cost; risk and project outcomes.

Key Selection Criteria

KNOWLEDGE AND SKILLS

• Innovation and Continuous Improvement (Foundational) – Contributes ideas toward improving the effectiveness of own work area; Understands and delivers against standards of quality and effectiveness applicable to own area of work; Maintains quality in the face of time pressure.
• Critical Thinking and Problem Solving (Applied) – Resolves issues through deep understanding or interpretation of existing guidelines. Where guidelines are not available, analyses ideas available and takes action through self, or in consultation with others to resolve problems. If required, determine additional information needed to make informed decisions. Applies critical thinking and problem-solving concepts in the right context.
• Data Literacy (Applied) – Considers data sources, collection and structure impacts in the delivery of data analysis. Generates descriptive statistics and relevant data visualisation leading to decisions under the guidance from subject matter experts. Ability to utilise advanced excel formulas, pivot tables and generation of data charts is required.

PERSONAL ATTRIBUTES

• Flexibility and Adaptability (Accomplished) – Adapts systems and processes quickly to changed priorities and situations.
• Outcomes Thinking (Applied) – Works with sense of purpose within the team and enables others to understand the strategic direction of the branch and organisation; Creates a sense of purpose within the team by establishing links between work and impact to the community.
• Working Collaboratively (Applied) – Build a supportive and cooperative team environment; Engages other teams to share information in order to understand or respond to issues; Support others in challenging situations.

Qualifications and Experience

Mandatory

• Qualification or experience in a project management role or equivalent.

Desirable

• Experience relevant to the accountabilities and requirements of the role.

Cultural Values

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter. Applications close 11.59pm on Tuesday, 7 May 2024. For further information about the role please contact Holly Renata, Manager Delivery Assurance via email holly.renata@transport.vic.gov.au

Preferred applicants may require completing a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.