Project Officer

• Spectrum, Workforce Development Unit


• Richmond Location


• 1 Year Fixed Term Full Time with Monthly ADO


• 5 weeks annual leave per year

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.

About Spectrum

Spectrum specialises in personality disorder and complex trauma. Spectrum is a centre of clinical excellence for personality disorder and the state-wide specialist personality disorder service for Victoria, funded by the Department of Health and provided by Eastern Health.

Spectrum provides direct clinical care for people with complex and or severe personality disorder, secondary consultations and second opinions for clinicians working with people experiencing complex trauma or personality disorders and workforce development opportunities. Underpinning these areas are Spectrum’s research, innovation and evaluation activities. Spectrum provides leadership and advocacy for appropriate access to evidence based healthcare and other supports for individuals and their carers living with personality disorder across Australia.

Through its workforce development team, Spectrum equips thousands of frontline mental health staff annually with the skills and confidence to respond more effectively to the clinical needs of people with a personality disorder. Its workforce training and education team work collaboratively with its clinical services and research and innovation teams to develop best practice training courses to upskill the mental health workforce in Victoria and nationally.

About the Role

We have an exciting opportunity for a Project Officer to join our Workforce Development team at Spectrum.

The position is based in Richmond within Spectrum, a statewide service specialising in personality disorder and complex trauma. The role is expected to conduct a variety of ongoing administrative tasks within workforce development and the broader Spectrum team. This role will contribute to smooth and effective administrative management of core workforce development activities including those linked to ongoing projects and multiple projects linked to individual grants and projects and also assist with marketing of workshops and events. The position will also provide backfill duties for administrative functions in other parts of Spectrum such as reception duties. In general, this position would be provided with supervision for most tasks.

In this role, you will:

• Provide assistance in the preparation and formatting of written materials such as marketing information, funding applications, publications and technical reports


• Provide assistance in coordinating the marketing of education workshops and events


• Undertake data entry, data evaluation and maintain files


• Organise meetings, diaries, agendas, take minutes and perform other administration tasks as required


• Support and coordinate team activities as required


• Support and coordinate project activities as required


• Provide assistance in formatting of reports


• Assisting with the development of online surveys, data entry and marketing activity


• Filing


• Raising and processing invoices on finance system


• Stock ordering


• Organising and booking venues, catering and travel arrangements


• Supporting trainers to deliver events, workshops both online and face to face


• Providing student administration for events and workshops


• Responding to student enquiries regarding events and workshops and escalate where appropriate


• Responding to training requests


• Setting up and managing student databases and manually enrol students as required


• Collate information for reporting purposes


• Backfill duties in other administration areas including reception

About You

To be successful in the role you should possess the following key selection criteria:

Essential:

• Good organisational skills


• Excellent computing skills, including word processing (e.g. Microsoft Office) and database software packages (e.g. Microsoft Access, Microsoft Excel, Survey Monkey, Mailchimp, Eventbrite or similar) and AV presentations ( e.g. Microsoft PowerPoint)


• Ability to take minutes and produce meeting summaries


• Ability to coordinate and organise meetings, seminars and events


• Ability to undertake data entry and management


• Ability to undertake data input/collection


• Capacity to work as a member of a team


• Experience or capacity to quickly learn marketing software (Mailchimp, Eventbrite etc..)


• Well-developed interpersonal skills


• Flexible and accommodating approach to work

Desirable:

• Tertiary qualification in the health, social or behavioural sciences


• Previous administration/research/education, practice or policy experience


• Previous student administration experience

 Applicants are advised to include a written response to the key selection criteria identified in the position description.

Please refer to the attached position description for further details of the role.

Vaccination against infectious disease is a mandatory requirement of this role.  An offer of employment is conditional on you providing evidence that you are currently vaccinated against COVID-19 with booster & Influenza, prior to commencing employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Diverse and engaging career opportunities


• Friendly & supportive team


• Flexible working hours


• Salary packaging options


• Career progression in our teaching hospitals

Next Steps

If you believe you have the ability to make a difference in this rewarding industry, apply today!

Please note:

• All applications must be submitted online via E-Mercury


• All appointments are made subject to a satisfactory Fit2Work Check, where preferred candidates will be required to complete a Criminal History Check at the expense of Eastern Health.


• You must have Australian work rights to apply for this position.


• Recruitment agency applications will not be accepted.

Eastern Health is a child safe organisation, committed to promoting the wellbeing and cultural safety of Aboriginal children, children with disabilities and all children in their diversity.

Eastern Health is committed to creating a diverse and inclusive environment that welcomes and values all people. We recognise that diversity is essential in ensuring Eastern Health provides the best service to its consumers.

Aboriginal and Torres Strait Islander people, women, those from the LGBTIQ+ community, people living with disability and those from a culturally and linguistically diverse background, are strongly encouraged to apply. Those seeking support in submitting an application are welcome to contact the hiring manger listed or feel free to contact the Talent Acquisition team.

Eastern Health Values:  Patients First | Agility | Humility | Respect | Kindness | Excellence

**Please note applications will be screened upon receipt and advertising may close prior to the closing date.**