Reception/Administration/First Aid

Job posted: 03/07/2024
Applications close: 16/07/2024 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 19/08/2024 - 20/12/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1419832

Reference: 1419832

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.


An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


Reception & Administration      

  • Meet and greet students, parents, deliveries, trades people, teacher specialists etc in a positive, professional and helpful manner.
  • Monitor school emails and redirect as appropriate
  • Produce and distribute fortnightly newsletter
  • Provide excellent data entry, word processing, excel and general office skills.
  • Maintain the WWCC Register and ensure that all visitors, volunteers and contractors have a valid WWCC or VIT card.
  • Maintain emergency management packs
  • Compass attendance management
  • Maintain CRT booklets and direct CRT¿s as per daily bulletin
  • Count money collected from fundraising and other school events
  • Co-ordinate school deliveries
  • Complete EOY administration in CASES21
  • Ensure that office supplies are maintained.

Student Enrolment

  • Student administration using Cases21/Student Insight, including transfers, enrolments and exits according to DET Procedures and Guidelines ensuring confidentiality of records is always maintained.
  • Co-ordinate tour bookings and handle enrolment enquiries         

First Aid

  • Provide primary first aid to students, staff and/or other persons who need treatment for illness or injury and report as per DET policy.
  • Manage student medical management plans, medications, first aid bags/kits
  • Coordinate staff first aid training

Other jobs as requested by the principal team and/or business manager


Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:


DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:


Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

At Heathmont East Primary School our vision has a clear purpose; all students are empowered to learn and achieve success; to be curious, engaged, collaborative, empathetic and critical thinkers. We believe that learning is a lifelong journey of growing knowledge and skills through exposure to new information, ideas and concepts across a wide range of curriculum areas.

We are an increasingly multicultural community, with a current student population of 580 students. Our students are catered for across 26 classes, with specialist areas of Physical Education, Music/Performing Arts, Japanese, Art, STEAM and Sustainability. We also cater for our EAL students with a dedicated specialist teacher.

School Wide Positive Behaviour Support and Positive Education underpin all aspects of our learning community at HEPS with a whole school focus on our goals:

Respect       - `Respect for self, others, and property'

Teamwork   - `Working collaboratively and effectively with others to achieve our best'

Resilience   - `Flourishing in the face of everyday and challenging situations'

Growth        - `Recognising and celebrating social, emotional and academic growth'

We encourage a strong home/school relationship and work together with parents to empower all students to embrace learning, achieve their personal best and build their emotional, social and physical well-being.

Our staff work collaboratively in PLC teams to evaluate student learning data and plan learning experiences that support and encourage students to develop agency in, and a lifelong love of, learning. We have a strong focus on continued professional learning; individually, in PLC teams and as a whole staff to continually refine our pedagogical practice.

We strive to `Aim High¿ at HEPS.

For further information, please visit our school website:


Reception/Administration/First Aid

Job type:

Part time / From 19/08/2024 - 20/12/2024

Job classification:

Ed Support Level 1-Range 2


Anita Elliott | 9729 5439

Reception/Administration/First Aid