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Reception/General Administration (Ed Support Level 1-Range 2)

Job posted: 10/05/2024
Applications close: 23/05/2024 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 03/06/2024 - 19/12/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1414930

Reference: 1414930

Occupation: Education and Training

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

The responsibilities of this position will be:

  • Perform reception duties including counter enquiries, answering telephone in a friendly and professional manner.
  • Oversee enrolments, ensuring all documentation is provided and that zoning requirements are adhered to.
  • Import student data for future enrolments.
  • Receive and process enrolment documentation  Cases21/ Compass
  • Assist with transition.
  • Process end of year administration procedures.
  • Accounts Receivable Cases21 when required.
  • Process CSEF applications and monitor payments via CSEF.
  • Entering events on Compass.
  • Coordinate permission slips for camps and excursions.
  • Monitor payments of excursions, competitions, camps etc. with closing dates and teachers in charge so students, teachers and staff are aware of closing dates and dates of events.
  • Prepare and maintain documents, spreadsheets and lists as required.
  • Participate in a process of Annual Review.
  • In consultation with the Business Manager, determine and manage work place priorities within the General Office.
  • Undertake other duties as may be deemed necessary by the Principal and Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

 

Please ensure that your application includes:

  • A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • A section addressing the selection criteria and the requirements for application under the Who May Apply section
  • Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Deer Park North is located in the outer western suburbs of Melbourne and serves a culturally diverse community. It has an enrolment of around 300 students.

The school priorities and initiatives in the current School Strategic Plan are supported by the following School Programs:

English

Mathematics

Science & Sustainability Program

Auslan Languages Program

Visual Arts

Performing Arts

Physical Education and Health

Inquiry Learning

Kitchen/Garden Program

Swimming and camping programs

Respectful Relationships

Student Leadership and House System

The school is organised into professional learning teams: Foundation, Year 1, Year 2, Years 3/4 and Years 5/6. The curriculum program focuses strongly on the development of literacy and numeracy skills. The Victorian Curriculum is taught through student centred units of inquiry. Learning Technologies are integrated into the classroom programs through use of use of laptops/iPads.

High importance is placed on the provision of a calm and caring learning environment that promotes a strong sense of belonging. The school community is committed to its core values of being Respectful, Resilient, Empathetic and Your Best. These values are embedded in the life of the school and form the basis upon which our school culture is built.

The DPN Community Hub, based at the school, has provided a focal point for our school community and support and assistance to families in connecting to a range of services.

Reception/General Administration (Ed Support Level 1-Range 2)

Job type:

Full time / From 03/06/2024 - 19/12/2025

Job classification:

Ed Support Level 1-Range 2

Contact:

Liz Balharrie | 93634600

Reception/General Administration (Ed Support Level 1-Range 2)