About the Role

This is a Fixed Term Position - 2 years

This outstanding opportunity provides technically focused expertise and specialist advice relating to records management systems, tools and processes and supports the delivery of records management projects and initiatives to the Branch and key Stakeholders.

PD link here. PD_Records Management Systems Advisor

osition Outcomes / Accountabilities

• Provide sound technical and subject matter expertise, shared knowledge and contributes to the uplift of records management systems and tools (including M365, SharePoint and Content Manager).
• Develop and maintain effective relationships with key internal and external stakeholders including service providers and IT staff.
• Provide high-level support and contributes to issue resolution relating to records management systems and tools.
• Apply knowledge, skills, and insights to influence clients and stakeholders to achieve successful outcomes.
• Undertake detailed monitoring and reporting of systems performance of the Department’s records management system (Content Manager), including system maintenance and administrative tasks.
• Maintain currency of their knowledge and skills of the organisation, information systems and records management tools.
• Plan and delivers small to medium scale projects on an ad hoc basis, monitoring the progress of tasks, escalating issues where necessary.
• Promote and supports safe, inclusive, and flexible team operations. 

Key Selection Criteria

To be successful in the role the ideal candidate will be capable of enabling others to understand the strategic direction of the branch and DTP and can work with a high degree of flexibility and self-awareness.

• Records Management:  Develop and implement information and records management policies that comply with legislative requirements.
• Digital and Tech literacy:  Guide others in operating digital and technology tools relevant to area of work.
• Future Focus:  Develop objectives that link to broader team and organisational objectives.
• Innovation and continuous improvement: Seek opportunities for continuous improvement and ways to innovate.
• Critical Thinking and Problem Solving: Resolve issues through deep understanding or interpretation of existing guidelines.
• Interpersonal skills:  Capable of seeing things from another’s point of view and confirming understanding.
• Communication: Tailors communications according to audience and/or audience preference.

Qualifications and Experience

Mandatory

• Records management experience.

Desirable

• Experience working with and supporting Content Manager, SharePoint and Records365.

Please note: This position is based at Ringwood but may be required to undertake work at Melbourne CBD and different DTP offices, including regional offices.

What we offer

• Meaningful work making Victorian communities more accessible and liveable.
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork.
• Optimal work-life balance initiatives including flexible working arrangements.
• We prioritise the development of a safe and inclusive culture.

Cultural Values

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter.  Applications close 10.00pm on Tuesday the 7th of May 2024.

For further information about the role please contact

Stephanie Tuato - Records Services Team Leader - Stephanie.x.tuato@roads.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements