Sales Administrator, Functions & Events (VPSG2.2)

Job posted: 13/07/2021
Applications close: 27/07/2021 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / Full-time - Ongoing

Organisation: Museum Victoria

Salary: $61,016 - $67,410

Occupation: Sales/Business Development

Reference: VG/MV/9366B

Reference: VG/MV/9366B

Occupation: Sales/Business Development

Salary Range: $61,016 - $67,410

Work location: Melbourne | CBD

ABOUT MUSEUMS VICTORIA: For more than 165 years, the people of Victoria have turned to their State museum to connect the past and the present, and to imagine the future. Our venues include Melbourne Museum, the UNESCO World Heritage listed Royal Exhibition Building, Bunjilaka Aboriginal Cultural Centre, Immigration Museum, Scienceworks, Melbourne Planetarium and IMAX Melbourne where we deliver unique exhibitions, programs and experiences for visitors from across Australia and around the globe. As Australasia’s largest public museum organisation, Museums Victoria is a major contributor to the cultural life of the state of Victoria and a global leader of scientific research and education. Our museums are places of trusted knowledge which fuel our imaginations and provide our visitors with a deeper understanding of the world we live in.

  • Based at the iconic Royal Exhibition Building
  • Work within the Museum Spaces and Events team in a professional and friendly environment, as part of a growing and dynamic team
  • Full-time, ongoing opportunity

Museums Victoria is seeking a highly motivated and organised sales administrator to work in the Museum Spaces and Events team. The successful candidate will be passionate about delivering extraordinary event experiences and manage the administrative work associated with event sales across Museums Victoria's iconic venues including Melbourne Museum, Scienceworks, Immigration Museum and the Royal Exhibition Building. With a passion for excellent customer service, the successful candidate will demonstrate outstanding communication skills, have exceptional attention to detail and understand the importance of strong relationship management and working to deadlines.


This position is accountable for managing all event administrative tasks and processes, ensuring the efficient operation of the sales team. This will ensure a harmonious relationship between Museum Victoria's clients, contractors, suppliers and stakeholders.

The successful applicant will have experience or training in event or hospitality sales with the drive and determination to learn more.

Key duties of this role include: 

  • Manage all administrative tasks associated with the sale of products, including the preparation and administration of contracts, financial administration, including but not limited to budget tracking, reporting and file management;
  • Support the team with the delivery of stakeholder and ticketed events;
  • Manage the initial  sales enquiry for all venues, conduct site inspections when required.
  • Assist with project work; develop procedures and templates to improve systems.
  • Assist in the development of sales, marketing and business plans to identify target markets and to drive incremental revenue growth; undertake research, tasks and actions associated with the implementation of the above plans, as directed.
  • Complete administrative tasks to aid the efficient running of the sales team including the taking of minutes at meetings, general phone, email and calendar management and other tasks, as directed.
  • Provide the highest level of customer service to both internal and external clients; 
  • Work closely with Managers and the team to continuously exceed customer expectations, driving repeat and regular business and developing new partnerships.

Please see our Role Statement for a copy of the full Key Selection Criteria and Duties.


This role is full time ongoing working 5 days a week and may be required to work on the weekends.  The salary on offer is $61,016 per annum (Base of Grade) plus 10% superannuation.


To view the position description, visit https://museumsvictoria.com.au/careers/

For more information about this position, please contact Jo Beshara via email jbeshara@museum.vic.gov.au

To apply, please submit the following:

  • A brief Cover letter that outlines your interest in this role.
  • A current CV detailing relevant experience.
  • A brief document outlining your responses to the Key Selection Criteria.

Please note: Applications that do not include the above elements will not be considered.

 Applications Close: Tuesday, 27July 2021 (11.59 pm)


Sales Administrator, Functions & Events (VPSG2.2)

Job type:

Full time / Full-time - Ongoing

Job classification:



Jo Beshara | jbeshara@museum.vic.gov.au

Sales Administrator, Functions & Events (VPSG2.2)