Secretariat Officer (VPSG3)

Job posted: 09/02/2023
Applications close: 02/04/2023 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time

Organisation: Department of Justice and Community Safety

Salary: $73,842 - $89,661

Occupation: Administration/Secretarial

Reference: VG/D00996MAR2023

Reference: VG/D00996MAR2023

Occupation: Administration/Secretarial

Salary Range: $73,842 - $89,661

Work location: Melbourne | Eastern Metropolitan

The Department of Government Services was established in 2023 to improve the experience for Victorian’s doing business and interacting with the government.

We are doing this by connecting and digitising our systems and platforms across state and local government, streamlining our corporate and procurement services and refocusing government policy and operations to make sure we are customer focused.

Department of Government Services brings together Digital Victoria, Service Victoria, Local Government Victoria, Consumer Affairs Victoria, the grant program centre and consolidates procurement policy, and whole of Victorian government telecommunications policy as well as the Working With Children Checks and Births, Deaths and Marriages. Oversight of Cenitex and the Public Record Office Victoria also transfers to DGS.

DGS also brings together VPS accommodation management, grant administration platforms and administration, and the procurement of whole of government goods and services. A new corporate shared service arrangement between DGS and central agencies (DPC and DTF) will deliver seamless and efficient services, while also driving VPS-wide corporate services reforms.

  •  Apply your organisational and secretarial support skills in support of tribunal and board functions of a public entity
  • Opportunity to work as part of a high-performing and passionate team within a newly created business unit of the Victorian Public Service
  • VPS 3: $72,751 - $88,336 per annum

The Department of Justice and Community Safety (the department) is seeking a VPS 3 Secretariat Officer, Commission Secretariat and Tribunal Registry to provide a critical role within Liquor Control Victoria.

About the business unit

The Victorian Government is responsible for issuing liquor licences and overseeing industry compliance and enforcement to ensure that Victorians and visitors to the state enjoy safe and responsible liquor licensed environments.

On 1 July 2022 the Victorian Liquor Commission was established by legislation as the independent Victorian liquor regulator. Staff for the Victorian Liquor Commission are provided by Liquor Control Victoria, a business unit of the Department of Justice and Community Safety, within the Victorian Government.

Liquor Control Victoria supports the independent Victorian Liquor Commission by providing operational and administrative support and by performing various regulatory functions for Victoria's liquor industry under delegation including:

  • undertaking licensing, approval, authorisation and registration activities
  • supporting industry to comply with all laws and regulations, and to detect and respond to contraventions of the Liquor Control Reform Act 1998 (LCR Act).

The Department's new business unit

The Department of Justice and Community Safety has established a new business unit, Liquor Control Victoria, to support the independent Victorian Liquor Commission which was created on 1 July 2022. Liquor Control Victoria supports the independent Commission by providing strategic, operational and administrative support and by performing various regulatory functions under delegation.

The Victorian Liquor Commission, supported by the Liquor Control Victoria, is responsible for issuing liquor licences and overseeing industry compliance and enforcement to ensure that Victorians and visitors to the state enjoy safe and responsible liquor licenced environments.

This is an exciting time to join Liquor Control Victoria and to be part of something new and growing. We are strengthening our focus on harm minimisation and assessment of community impacts as part of our regulatory approach following major reforms to liquor licencing laws that commenced in 2022.

At the Department of Justice and Community Safety, we're looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We're all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we'd love to hear from you.

We're proud of the work the work that we do right across Victoria as we strive to ensure the integrity, safety and fairness of the liquor industry for the benefit of all Victorians.

About the role

The Secretariat Officer role is responsible for supporting the registry and secretarial functions of the Commission as a quasi-judicial tribunal and supporting the inquiry and statutory decision-making functions.

The key focus of the Secretariat Officer role is to provide administrative/secretariat services for the conduct of meetings and private and public hearings. The Secretariat Officer will prepare documentation including agendas, minutes, correspondence and reports and maintain accurate record keeping processes.

About you  

As our ideal candidate you will have:   

  • Demonstrated expertise in the provision of effective secretariat services, preferably within a public service environment.


  • Tertiary qualifications in a relevant discipline or equivalent experience are desired.

How to Apply 

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.  

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 



The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes. 

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.  

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time). 

Acceptable evidence includes: 

  • COVID-19 digital certificate (available via your myGov account) 

  • Your immunisation history statement (available via your myGov account) 

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses. 

Secretariat Officer (VPSG3)

Job type:

Full time

Job classification:



Cameron Warfe on (03) 9098 5272 | cameron.warfe@justice.vic.gov.au

Secretariat Officer (VPSG3)