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Senior OHS Service Officer, NEVR - Benalla or Wodonga Regional Office

Job posted: 30/09/2024
Applications close: 13/10/2024 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / From 18/11/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1439839

Reference: 1439839

Occupation: Other

Salary Range: Salary not specified

Work location: Melbourne | CBD

Selection Criteria

1.  'Public Sector Values' as detailed in Organisational Values section above¿ 

2.`Specialist Expertise in OHS' as detailed in the Required Capabilities section above¿ 

3.'Customer Focus as detailed in the Required Capabilities section above¿ 

4.'Relationship Building' and `Stakeholder Management' as detailed in the Required Capabilities section above¿ 

5.'Leadership' as detailed in the Required Capabilities section above¿ 

Role

Position title: Senior OHS Service Officer, North Eastern Victorian Region 

Group: Employee Safety, Wellbeing and Inclusion Division, People and Executive Services Group  

 

-          Region: North East Victoria Region

 

-          Classification: ES1-5 

 

-          Employment Status: Ongoing 

 

-          FTE: 1.0 

 

-          Salary range: $120,697- $142,366 

 

Note that Salary shown includes 30 days of additional attendance required, as compared to standard Education Support roles under the Victorian Government Schools Agreement 2022. This means the successful candidate will be entitled to four weeks of annual leave, to be taken during periods as agreed with their manager.  

 

-          Position Reports to: Manager OHS Services, North East Victorian Region 

 

-           Location: Benalla or Wodonga Regional DE Office, North Eastern Victoria Region, Servicing Ovens Murray portfolio of schools. 

 

The Senior OHS Service Officer is a key leadership role within the regional OHS Services Team, providing high quality advice and OHS and emergency management services to principals, school leaders and employees.  

 

  

 

This role provides leadership, guidance and mentoring within a team of OHS Service Officers to ensure the delivery of consistent, hands-on service to schools, to help achieve safer school environments and reduce principals OHS & emergency management workload. The Senior OHS Service Officer partners with schools to complete OHS and emergency management planning tasks, and to provide advice on managing OHS hazards.   

 

  

 

The role is a leader in the team, providing supervision and guidance for other officers, role-modelling customer -focused service and responsiveness, and leading in building and maintaining strong relationships with schools, regional offices, contracted external providers and other key areas of the Department.   

 

   

 

As a leader in the team, the Senior OHS Service Officer:  

 

-          provides supervision, guidance and mentoring to OHS Service Officers in their team  

 

-          supports the Manager, OHS Services with complex OHS matters and advice and service for schools  

 

-          leads in building a positive team culture of responsiveness and customer-focused service for schools 

 

 

This role requires travel across the region to undertake school visits, and a current driver's licence is mandatory. This role will also involve work within regional office locations, including attending the relevant primary office on a regular basis to connect and collaborate with other staff. 

 

Responsibilities

Key Accountabilities 

 

Direction setting and supervision 

 

-          Establish and maintain a safe and healthy workplace which conforms to compliance standards, and supports responsible workplace behaviours  

 

-          Provide employees with the leadership, information and guidance required to achieve outcomes and to ensure that these meet compliance requirements  

 

-          Model Victorian Public Sector Values  

 

-          Monitor team and individual performance and take action to remove obstacles and address issues  

 

-          Clarify priorities and delegate activities to maximise team productivity and achieve quality outcomes  

 

 

Expert program advice and support  

 

-          Prepare reports, briefings and correspondence relating to OHS issues as required  

 

-          Provide advice and support to schools and service providers about OHS policies, functions and systems (e.g. eduSafe Plus)  

 

-          Provide advice on the appropriate interpretation and implementation of Department OHS management system and policies  

 

-          Undertake research / investigation to respond to more complex OHS related enquiries  

 

-          Provide OHS services to support high quality outcomes  

 

 

Service delivery, quality improvement and integration  

 

-          Implement and support strategic OHS and change initiatives, including support for schools to fully utilise eduSafe Plus  

 

-          Manage and support DE OHS activities and policies with a focus on continuous improvement  

 

-          Provide information and advice to principals and school leaders on changes to OHS policies and procedures  

 

-          Assist in the development of OHS policies that support safety and wellbeing strategies and plans to meet legislative requirements  

 

-          Develop local strategies to ensure OHS activities and priorities are aligned to and support the vision and strategic intent of the Department  

 

 

Emergency management  

 

-          Provide agreed emergency management planning services  

 

-          Liaise with Security and Emergency Management Division and Regional emergency management stakeholders to collaborate and resolve complex OHS matters and support the best possible outcomes for schools  

 

 

Stakeholder Management  

 

-          Relationship management in schools and with relevant regional staff, Victorian School Building Authority (VSBA) (as required)  

 

-          Engage with internal and external stakeholders including Legal Division, VSBA and WorkSafe to consult and respond by developing solutions to identified OHS risks  

 

 

Program delivery and digital system use  

 

-          Deliver the OHS Services Program to schools, with a focus on delivering hands on help to schools to complete OHS and emergency management tasks  

 

-          Support schools with the effective use of eduSafe Plus, as the departments digital OHS system  

 

-          Demonstrate knowledge base and skills in the use of technology/digital platforms for OHS and EM including eduSafe Plus  

 

 

Required Capabilities 

 

Leadership 

 

-          Motivates others to deliver on goals and objectives   

 

-          Builds team commitment by demonstrating personal conviction   

 

-          Translates organisational strategy into meaningful long-term plans and objectives for own area of responsibility  

 

 

Influence and Negotiation  

 

-          Adapts the content, style, message or tone of a presentation to suit the audience and plans how to tackle objections  

 

-          Negotiates and implements a well-planned course of action to achieve a specific impact  

 

-          Sells own ideas by linking them to others values, needs and goals  

 

Specialist Expertise in OHS  

 

-          Sound technical health, safety and wellbeing knowledge with significant understanding of relevant legislation and codes   

 

-          Knowledge of contemporary health, safety and wellbeing theory and practice  

 

-          Ability to act as a coach or mentor to own staff and colleagues to support and improve their OHS practice, professional development and work effectiveness  

 

 

Organisational Awareness  

 

-          Understands issues and pressures to which the Department and schools has to respond  

 

-          Understands the reasons behind the Department and schools climate and culture  

 

 

Stakeholder Management  

 

 

-          Finds innovative solutions to resolve stakeholder issues  

-          Identifies and responds to stakeholders underlying needs  

 

-          Identifies issues in common for one or more stakeholders and uses to build mutually beneficial partnerships  

 

-          Uses understanding of the stakeholders organisational context to ensure outcomes are achieved  

 

 

Planning and Organising   

 

-          Develops and implements systems and procedures to guide work and track progress   

 

-          Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required   

 

-          Identifies processes, tasks and resources required to achieve goals   

 

-          Recognises barriers and finds effective ways to deal with them.  

 

 

Personal qualities 

 

 

Developing Others  

 

-          Appropriately delegates responsibilities to further the development of others  

 

-          Empowers others by investing them with the authority and latitude to accomplish tasks  

 

-          Actively seeks to improve others skills and talents by providing constructive feedback, coaching and training opportunities  

 

Customer Focus  

 

-          Actively seeks to meet customer needs  

 

-          Committed to delivering high quality outcomes for clients  

 

-          Listens to customers  

 

-          Seeks ways to improve services  

 

 

Flexibility  

 

-          Accepts changed priorities without undue discomfort  

 

-          Adaptable  

 

-          Open to new ideas  

 

-          Recognises the merits of different options and acts accordingly  

 

Relationship Building  

 

-          Builds trust through consistent actions, values and communication  

 

-          Establishes and maintains relationships with people at all levels  

 

-          Forges useful partnerships with people across the Department and schools  

 

-          Minimises surprises  

 

-          Promotes harmony and consensus through diplomatic handling of disagreements  

 

-          Proven ability to build positive and productive relationships with principals, school leaders and staff in complex areas (or local leaders and staff in other workplaces)  

 

-          Actively seeks to meet customer needs  

 

-          Committed to delivering high quality outcomes for customers  

 

 

Qualifications 

 

-          Essential: Relevant qualification in Occupational Health and Safety or equivalent professional experience  

 

-          Desirable: Relevant qualification in Emergency Management Planning or Risk Management or equivalent professional experience  

 

 

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Employee Safety, Wellbeing and Inclusion Division 

The Employee Safety, Wellbeing and Inclusion Division (ESWI Division) vision is to create safe, healthy, respectful and inclusive working environments for Department employees to thrive and succeed.

The ESWI Division performs it functions through teams that span from prevention, through to response and recovery, along with strategy, advice and support, and diversity and inclusion. These teams adopt a holistic approach for supporting the health, safety and wellbeing of our workforce across schools, central and regional offices. This includes Occupational Health and Safety (OHS) and Workers' Compensation policy advice and support, for both physical and mental health and wellbeing, diversity and inclusion initiatives.

The objectives of the ESWI Division are to:

promote positive wellbeing in working environments

prevent against known and expected risks to health, safety and wellbeing

respond swiftly and effectively to manage potential issues as they emerge and prevent injuries

support employees to recover from injury and illness, and return to work

promote respectful and inclusive workplaces that upholds equal opportunity and prevents discrimination, bullying, harassment and sexual harassment

promotes human rights and workforce diversity and inclusion.

 

OHS Implementation Services Branch 

The OHS Implementation Services Branch provides Victorian government schools with systems, resources and expertise to support schools to manage occupational health, safety and wellbeing, with the objective of reducing administrative workload for schools by providing targeted service, support and advice. The Branch includes the operational Statewide OHS Services Team, the OHS Services Statewide Systems and Support Team and the eduSafe Plus Team. 

 

The Statewide OHS Services Team is made up of four regionally based teams that provide on the ground OHS services and support to schools, including: 

  • support with tasks in preparation for OHS Assurance assessments and with completion of post audit actions 
  • support with emergency management planning tasks 
  • proactive regular and risk-based OHS and emergency management planning support through onsite visits  
  • delivery of targeted OHS initiatives 
  • responsive support to service requests 
  • support with building OHS and emergency management planning capability in school leadership. 

Other Information

Applications

Please note : candidates must provide a cover letter, resume and address the key selection criteria listed in the position description to be considered for this position.Candidates should also nominate which office they wish as their base location. 

 

 

To view the position description for this role, see: https://www.education.vic.gov.au/Documents/Senior-OHS-Service-Officer-NEVR.docx 

 

To view position descriptions for other OHS Services roles across Victoria, see: https://www.schools.vic.gov.au/Position_Descriptions 

 

Key responsibilities for this role include 

 

-        providing pre-OHS Assurance Assessment services including reviewing and updating the school OHS Management System documents and processes and completing tasks for the school  

 

-        attending OHS Assurance Assessments to assist and support school leaders during the Assessment    

 

-        providing post-OHS Assurance Assessment services including working with schools to action and close management actions and completing tasks for the school   

 

-        providing services to schools with elements of emergency management planning and supporting schools effective use of the departments digital systems  

 

-        providing proactive service to schools in non-OHS Assurance years including regular check-ins with schools and help with managing OHS and emergency management planning tasks  

 

-        responding to service requests and supporting with complex OHS matters  

 

-        supporting school leaders to effectively use the departments digital OHS system, eduSafe Plus  

 

-        coordinating and provide referrals to other department services  

 

  -     leading the implementation and delivery of targeted and intensive OHS initiatives.

 

Senior OHS Service Officer, NEVR - Benalla or Wodonga Regional Office

Job type:

Full time / From 18/11/2024

Job classification:

Ed Support Level 1-Range 5

Contact:

Ian Matthews

Senior OHS Service Officer, NEVR - Benalla or Wodonga Regional Office