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Student, Community Engagement and Sport Coordinator

Job posted: 27/11/2024
Applications close: 10/12/2024 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: Western Region | Ballarat

Job type: Full time / From 28/01/2025 - 26/01/2027

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1455219

Reference: 1455219

Occupation: Education and Training

Salary Range: Salary not specified

Work location: Western Region | Ballarat

Selection Criteria


SC1    Demonstrated experience and skills in coordinating school events, interschool and BAS Sport, Camps and Excursions, and provision of other administration support as required. 

SC2    Demonstrated skills in enhancement of student experiences, building of school spirit and enhancement of student, staff and community relations. 

SC3    Demonstrated high level oral and written communication skills.

SC4    Possess the technical knowledge and expertise relevant to the position.

SC5    Demonstrated capacity to provide advice and support to management in respect of the role and its responsibilities.

SC6    Demonstrated commitment to professional learning and growth.

Role

The role of the Student and Community Engagement Coordinator is to enhance the student experience, build school spirit and enhance student, staff and community relations.  This role incorporates three roles:

Student Engagement Coordinator

Purpose:  to encourage student engagement in activities to improve their schooling experience and in turn positively impact on student achievement and retention.

Key Responsibilities

1.      Lead and support student engagement initiatives, ensuring students are actively involved in school activities, events, and decision-making processes.

2.      Support student leaders connection to the student leadership hub within the Library

3.      Support the connection of house leaders with student senior leaders so as to identify opportunities to link house competitions to student led events

4.      Engage with community groups to identify opportunities for students including community partnerships

5.      Search for and investigate new opportunities for students to engage with a wide range of cohorts both in and out of our local community

6.      Identify opportunities and coordinate lunchtime and after school clubs and publicise via Clearnews, Compass, Social Media, Student Leadership and digital displays throughout the school.

7.      Assist Duke Of Ed and Aspire coordinators in all aspects of the program.

8.      Work with the International Coordinator to encourage the participation of international students school and community activities

9.      Promote, run and assist in the organisation of whole school events including the Production, Multi-cultural day, Presentation Evening and the Colour run

10.  Work with the Librarian to innovate the Library space through student, parent and community events.

11.  Use college social media platforms to connect the school community, promoting student achievements, upcoming events, and key school activities.

12.  Collaborate with Year Level Coordinators and staff to organize events, activities, and initiatives that encourage student participation and engagement.

13.  Support student leadership programs and initiatives, ensuring students have opportunities to develop their leadership skills and contribute to the school community.

14.  Work with students, staff, and parents to address and improve student engagement, focusing on attendance, participation, and connection to the school.

15.  Assist in coordinating student surveys and feedback mechanisms, using data to inform strategies that improve student engagement.

16.  Promote student achievements, activities, and programs through school newsletters, social media, and the website.

Community Engagement / Alumni Team

Purpose: To foster connections between past students and Mount Clear College, leveraging their experiences and expertise to benefit current students.

Key Responsibilities

  1. Collaborate with the Alumni team to engage past students and strengthen their involvement with the school.
  2. Generate ideas and strategies for enhancing the Alumni Program.
  3. Manage and update the alumni database, providing summaries and updates to the Principal team as requested.
  4. Identify alumni to participate in key school events (e.g., Step Up Program, Outdoor Education, School Production). Coordinate with staff who organise events to offer
  5. Work with the Careers and Pathways team to identify alumni for work experience opportunities, presentations, and career-related events.
  6. Organize and facilitate alumni reunion events and catch-up opportunities.
  7. Develop and implement communication strategies to keep alumni informed about school events and encourage their participation.

Sport Coordinator   

Purpose: to inspire and engage students to participate in all sports and to strive to reach their highest potential

Key Responsibilities

1.       Organise the following events and complete all related administrative duties, including working with House Captains to support their leadership roles.

·                     Swimming Sports

·                     Athletic Sports

·                     Cross Country

·                     School Sport Victoria (SSV)

·                     Ballarat Associated Schools (BAS)

2.       Engage with community sport groups to identify opportunities for students including involvement in teams and clinics

3.       Work with the International Coordinator to encourage International students to participate in sport

4.       Coordinate lunchtime training sessions

5.       Oversee the display of sport memorabilia including, trophies shields, flags, photos etc.

6.       Provide support to House Manager

7.       Audit sports equipment and uniform

8.       Administrative Duties:

·         Book sporting venues

·         Coordinate bus bookings

·         Organise equipment and equipment hires if required

·         Create excursion events on Compass and organise distribution of permission forms to students

·         Liaise with the First Aid Officer for First Aid requirements

·         Create and distribute staff handouts if required

·         Ensure sport stores are clean and tidy, report any OHS issue

·         Enter SSV and BAS Results where required in the `Meet Manger¿ system.

·         Write reports for Compass and Newsletter

Camps and Excursions Administrator

Purpose: to support Year Level coordinators and Key Learning Area staff in the organisation of camps and excursions.

Key Responsibilities

1.       With Assistant Principal Operations, support the review process of the whole school camps and excursions program

2.       Assist YLC¿s with bookings for accommodation, buses and excursions

3.       Attend camps if required

4.       Be familiar with and assist with the completion of documentation according to DET Policies and Procedures.

5.       Follow up with students and families for forms and payments.

6.       Collate student feedback on camps and provide to staff when required

7.       Investigate opportunities for camps and excursions for group and individual students including opportunities for financial support or free/subsidised attendance for specific groups ie cultural, disengaged students and students who are suffering from grief or family trauma

Responsibilities

  • Promote student engagement and leadership
  • Promote community engagement with the school
  • Foster connections between past students and the College
  • Coordinate all sporting events 

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Enquiries regarding the position can be directed to the Business Manager, Julie Dodgshun on 0439 617 824. Applications must include: 
1. A specific response to all the key selection criteria 
2. A CV including the names of three referees and contact numbers should be included in the application 
3. Applications must be submitted, AS ONE DOCUMENT, via Recruitment Online.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Mount Clear College is nestled into an idyllic bush setting on the edge of the Woowookarung Regional Park, 6 kilometres from the centre of Ballarat. Our College is a Year 7 to 12 co-educational College and we are renowned for, and proud of, our ability to maintain the friendly, caring approach of a small school, despite our student numbers being over 1000.

The essence of the Colleges philosophy is to provide educational opportunities of the highest quality, where each student is challenged to achieve individual excellence to pursue their chosen pathway. College resources include a highly experienced and dedicated staff who promote quality teaching and learning within a secure safe learning community.

Mount Clear College is an exciting place to work and offers incredible opportunities and cultural diversity for both our students and our staff. Our College has a number of established relationships with sister-schools in Vietnam, Finland, China, Japan and Gallipoli, providing staff and students opportunities for international experiences. Mount Clear College¿s purpose-built Language Centre is the Hub of LOTE and cultural programs and includes Australia¿s first Confucius Classroom.

Our College has one of only six Specialist STEM Centres in Victoria - our Earth Ed Centre. With an aim to inspire and engage the next generation of students and teachers, Earth Ed brings STEM education to life. We provide innovative learning programs that encompass new and emerging scientific thinking, state-of-the-art facilities and cutting-edge technologies. Students are able to engage with real-world STEM applications, see science, technology, engineering and mathematics at work and imagine a future where they are creating the solutions to 21st century challenges.

Our Colleges outstanding Performing Arts program is highly regarded both within Victoria and also internationally. Our vibrant and innovate program includes Music, Singing, Dance and Drama, as well as many combinations of these disciplines, and we utilise the Musical Futures Program within the classrooms.  Students are involved in Performing Arts from Year 7 and can pursue their performing arts pathway by continuing through VCE and VET in their senior schooling. Students are provided numerous opportunities to participate in the Performing Arts outside of their curriculum, including our annual School Production (Musical), the Victorian State School Spectacular, Dance clubs, plus a wide variety of Music ensembles. We are very proud of our Performing Arts students and their accomplishments both whilst at secondary school and their achievements after leaving our College.

Our modern buildings and facilities, including our state-of-the-art Technology Centre, refurbished 300 seat Theatre, Visual Arts and Science Hubs, and Senior and Junior Student Study Centres create an innovative and dynamic learning areas for our students and staff.

Mount Clear College is committed to being a `Child Safe¿ school with and expectation that all staff commit to our Child Safe policy and Child Safe Code of Conduct.  Appropriate rigorous reference and background checking will be undertaken for this selection process, including a Working with Children Check and police record and identity check.  We are committed to commitment to the safety, participation and empowerment of all children.  We are also committed to meeting the needs of all students, including those with a disability, our indigenous students and children from culturally and/or linguistically diverse backgrounds.

Student, Community Engagement and Sport Coordinator

Job type:

Full time / From 28/01/2025 - 26/01/2027

Job classification:

Ed Support Level 1-Range 3

Contact:

Julie Dodgshun | 0439 617 824

Student, Community Engagement and Sport Coordinator