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Support Officer, Governance (VPSG3)

Job posted: 09/05/2024
Applications close: 23/05/2024 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full Time - Fixed Term

Organisation: Department of Transport and Planning

Salary: $74,580 - $90,558

Occupation: Administration/Secretarial

Reference: 3821

Reference: 3821

Occupation: Administration/Secretarial

Salary Range: $74,580 - $90,558

Work location: Melbourne | CBD

About the Role

This is a Fixed Term Opportunity until June 2025

We have an excellent  opportunity for you to bring your strong  administration and customer service skills to the fore as Support Officer - Governance. In this role you will  provide broad administrative support to the immediate team and work collaboratively with all members of the Governance and Portfolio Services Division, as well as senior leaders and their support teams. You will also be involved with the maintenance of the Governance and Corporate Secretariat’s intranet site and content.

Position Outcomes / Accountabilities

  • Provide support to Committee Advisers in scheduling of governance committee meetings and managing invitations to committee members and attendees.
  • Provide support to Committee Advisers in the coordination of committee meeting papers.
  • Provide logistical support for all governance committee meetings.
  • Update and maintain Governance and Corporate Secretariat resources, including templates, shared calendars etc.
  • Support the effective and efficient management of information across the team, including management of the shared Secretariat email inbox, shared filing systems and maintenance of committee.
  • Establish and maintain professional relationships with key department stakeholders.
  • Provide support across the Governance and Portfolio Services Division as required.

 

PD available here: Governance Support Officer

 

Key Selection Criteria

On a personal level the candidate will need the ability to work flexibly and responsively, and to effectively plan and manage their workload to meet strict deadlines.

  • Service excellence - works to ensure services delivered are of a superior quality, addresses issues promptly and effectively. Encourages team members to take pride in their work and seek to continually improve service provision.
  • Planning and organising - able to coordinate tasks, determine priorities, take initiative and apply attention to detail. Uses knowledge and experience to develop and implement systems to plan and monitor work requirements to ensure work is completed within tight timelines.
  • Interpersonal skills - able to build effective relationships, seeks to understand issues, needs and motivations of others and establishes trust and mutual respect in support of others. Provides information and decisions in a sensitive and considerate manner.
  • Advanced ICT skills - effectively uses modern ICT for word processing, data management, email, scheduling, internet and intranet functions.
  • Flexibility - adapts approaches and work to changes in the environment and effectively meets new challenges.
  • Teamwork - cooperates effectively with the team and works collaboratively to achieve the work plan and goals.

Qualifications and Experience

Desirable 

  • Project support, office and business administration or other relevant qualifications.
  • Experience working in government or government agencies.

What we offer

  • Meaningful work making Victorian communities more accessible and liveable
  • Professional growth and development opportunities across the department and the wider Victorian Public Services
  • A hybrid working model focused on collaboration and teamwork
  • Optimal work-life balance initiatives including flexible working arrangements
  • We prioritise the development of a safe and inclusive culture

Cultural Values

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter.  Applications close 10.00pm on Thursday the 23rd of May 2024. For further information about the role please contact – Henrietta Farr – henrietta.farr@transport.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.

Support Officer, Governance (VPSG3)

Job type:

Full Time - Fixed Term

Job classification:

VPSG3

Contact:

henrietta.farr@transport.vic.gov.au - Manager Governance Henrietta Farr - NA

Support Officer, Governance (VPSG3)